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EventRequest

L2 Church Facility Use Agreement & Request Form

L2 Church Facility Use Policy

Purpose Statement

L2 Church’s facilities were provided through God’s benevolence and by the sacrificial generosity of its church members. L2 desires that its facilities be used for the fellowship of the Body of Christ and to bring God glory. Although the facilities are not generally open to the public, we make our facilities available to approved non-members as a witness to our faith, in a spirit of Christian charity , and as a means of demonstrating the Gospel of Jesus Christ in practice. L2 strives to open our church to non-member persons or groups as often as possible, however we are unable to make our church available to all requests.

 Approved Users and Priority of Use

The Building Use Committee must approve all uses of L2 Church facilities. Generally, priority shall be given to L2 Members, their immediate families, and organized groups that are part of our ministry, organizations, or sponsored activities of L2. Church facilities and equipment will be made available to non-members or outside groups meeting the following qualifications:

  1. The group or person seeking facility use must submit a signed “Church Facility Use Policy/Reservation Request Form and if required a “Facility Use Agreement”.
  2. The group or person seeking facility use must be willing to take responsibility for L2 Church’s facilities and equipment used and must agree to abide by the church’s rules of conduct for facility use, as stated below and as described in any additional instructions by L2 Staff.

Facility Use Hours

L2 Church facilities are generally available between the hours of 8 a.m. and 11:30 p.m. Use outside these hours may be approved by the Building Use Committee.

Scheduling Events

L2 Church facility use request shall be made thru the L2 Events Coordinator by submitting the L2 Church “Facility Use Policy/Reservation Request form. The event will be reserved and placed on the church calendar only when the Building Use Committee has issued an approval. The approval process will generally be accomplished within Ten (10) days from date of submittal of request.

Fees

Use of L2 facilities may be subject to certain fees. These fees are indicated below and/or within the “Facility Use Agreement".

*These are rough estimations of cost and are subject to change by L2's Event Committee and Event Coordinator*

Hourly Building usage Fee: Up to $60 per hour                        

Staff Costs: Based on event needs. We require utilization of our own security and production staff.

Base Costs: $1,100

Security Deposit $250

Cleaning: $100 (will be deducted from security deposit if the building is not returned to original cleanliness)

L2 Members may not be required to Base Costs for facility usage. 

Facility Use Guidelines

  1. Any outside group, organization, or person who intends on making alcohol available within L2’s facility shall, obtain a temporary liquor license, carry adequate liquor liability insurance. Provide alcohol and personnel required to serve alcohol. Shall follow and abide by all applicable laws. Follow guidance of L2 Security Staff.
  2. Smoking inside L2 facilities is prohibited.
  3. Abusive language, violent and abusive behavior, drug and or marijuana use are strictly prohibited on L2 Church property. Any person exhibiting such behavior will be required to leave the premises.
  4. No outside containers will be allowed. All bags are subject to search.
  5. All church equipment must be returned to original placement, unless arranged otherwise prior to the event.
  6. The group or person seeking use of L2 facilities are to inspect the L2 facilities to be used, prior to use, and agree to only use the facilities if they are in safe condition. Unless otherwise stated the group or person using L2 facilities are responsible for preparing the facility for use and returning same to pre-use condition.

L2 Church Facility Reservation & Request Form

Leave blank if unsure
Name of event sponsor (your name) *
Name of event sponsor (your name)
Date of Request *
Date of Request
Today's Date
Date of Event *
Date of Event
Is the event a Church Sponsored Ministry? *
Your Address *
Your Address
Your Phone # *
Your Phone #
http://
Please list areas of L2 facility you are requesting use of: *
Choose all that apply
Event Start Time *
Event Start Time
This is the time your staff arrives at L2 to setup for the event.
Event End Time *
Event End Time
This is the time your staff leaves the building.
Second Date of Event if Applicable
Second Date of Event if Applicable
Second Date Start Time
Second Date Start Time
Second Date End Time
Second Date End Time
Third Date of Event
Third Date of Event
Third Date Start Time
Third Date Start Time
Third Date End Time
Third Date End Time
Fourth Date of Event
Fourth Date of Event
Fourth Date Start Time
Fourth Date Start Time
Fourth Date End Time
Fourth Date End Time
This is the length of time that any members of your staff enter the building, to when they leave. Also, certain L2 staff will be required to be at facility prior to requested time.
This is the length of the actual event. From when doors open to let patrons in, to when patrons exit the building.
(update number 72 hrs. prior to event)
Will alcohol be available? *
(be sure to allow ample time for licensing)
How does this event serve the following?
L2's mission is to support the Denver community by opening our doors for community sponsored events.
Required L2 Staff *
Select all that apply. 99% of events will require a House Manager, Production Manager, and at least two Security Staff.
Please list all production equipment your event requires
Please list all technical equipment you need
I Affirm:
1. I understand that L2 Church does not allow its facilities to be generally available to the public, and that my use of these facilities is subject to the Building Use Committee’s approval, which is conditioned in part on my agreement to the requirements in the “Church Facility Use Policy”, a copy of which I have read and understood. 2. I understand that upon approval of my facilities use request, if required, I will need to provide a security deposit, a certificate of insurance naming L2 Church as additional insured, as well as any other fees as set forth in Facility Use Agreement” or required by L2 Church. 3. I understand that I will be responsible for any damage to the church facilities resulting from this proposed use of facilities. 4. L2 Church believes disputes should be worked out between parties without recourse to the courts. See, generally, Matthew Chapter 18 and 1 Corinthians Chapter 6. 5. Persons or Organizations using L2 Church Facilities agree to first, attempt resolution of any disputes through mediation.
We will send you a copy of this request that will require your signature.
The event promoter's signature will also be required.